The Albany Office Manager is responsible for the day-to-day central office functions, coordinating activities with multiple variables and managing timelines to meet deadlines. They will perform some Finance, Human Resource and Information Systems administrative tasks and will coordinate and assist with facilities management for the Albany and Highland offices. The Office Manager makes decisions within the scope of work assignments and prioritizes work independently and collaborates works with other staff to provide services in support of TNC’s projects and programs. Duties may include:

• Front desk- act as the face of the Albany office, interacting with staff, members, visitors, donors, service providers and trustees, answer phones and mailroom operations (pick-up, delivery & distribution).
• Office management- purchase office supplies and equipment, maintain office equipment, negotiate and manage lease and maintenance agreements for office and vehicles, negotiate with vendors, coordinate meeting space usage and provide meeting equipment set-up assistance, records retention management.
• Facility and office space responsibilities- Liaison with Albany Pine Bush and Highland office building managers regarding office management/maintenance issues and manage communications to TNC staff; collaborate with the TNC Land Steward to monitor, schedule, and coordinate office maintenance and repairs; manage common areas to keep in orderly, presentable condition.
• Finance administrative tasks- cash receipting, petty cash management, preparing and processing expense reports and invoices, assisting with budget development and monitoring expenditures.
• Accounts payable and operations coordinator for assigned conservation and functional teams.
• Human Resource administrative tasks- time card coordinator and new employee orientation/on-boarding.
• Information Systems (IS) administrative tasks- under the direction of the Information Systems Manager (TISOM), act as the Albany office IS “Key User” to perform software, hardware and network trouble-shooting.
• Vehicle fleet administrative tasks- schedule maintenance, repairs and inspections, submit mileage logs and manage calendar reservations.
• Volunteer Program administration, including fielding volunteer opportunity inquiries, volunteer recruitment orientation/training and coordination of volunteer activities.