The position administers and maintains finance and administrative activities in accordance with NCIS policies and procedures and best practices in financial/organizational management. Manager Finance & Administration responds to complex employee/management questions and problems based on advanced knowledge of the subject area.
RESPONSIBILITIES & SCOPE
- Maintain statutory records and ensure compliance with the provisions of Companies Act, Income tax Act, GST, FCRA and internal policies and procedures, and financial standards of TNC.
- Update Compliance Calendar on monthly basis and upload all legal documents – Financial Statement, ITR, Board Minutes, etc. on TNC’s legal database system.
- Collaborate with Program Teams in preparing project/donor budget.
- Support Director of Finance & Operations in Annual Planning & Budgeting Process.
- Supervise the outsourced Accounting Firm and ensure books of accounts are maintained in Tally as per Indian Accounting Standards.
- Independently maintain accounts in the global accounting software, viz. Insight.
- Monthly reconcile global and local books of Accounts /Trial Balance and send the required information to the global office.
- Regular reconciliation of cash and bank accounts and supervise Petty Cash balance for office expenses.
- Lead year-end financial closure and preparation of Financial Statement of the organization with support from the outsourced Accounting Firm.
- Timely comply with the requirements of all T.D.S. provisions – timely deduction, deposit, filing return and issue of certificate
- In case of Private Awards, cost assign the expenses on the system.
- Meet the requirements of Gratuity Act and Provident Fund Act – proper accounting, deposit, and reporting.
- Provide support and clarification to program staff and/or partner NGOs on accounting and admin issues.
- Periodically review and revise financial guidelines and respond to the queries of employees relating to financial and travel policy.
- Preform financial analysis and prepare monthly financial MIS to be shared with program team or global office – (budget utilization summary, pledge review, forecasting, working budget changes, etc.)
- Support Director Finance & Operations in strengthening internal control system and in organization wide risk management.
- Carry out due diligence/financial review of partner organization and manage their financial reporting.
- Collaborate and provide the required financial information to other teams – Fundraising, Program, Human Resource and Admin.
- Provide necessary guidance and support to Asst. Manager Finance & Administration on basic finance and administration work, especially procurement, office management and safekeeping of assets.
- Ensures the programmatic work is collaborative and well-integrated across organization.
- Makes independent decisions frequently based on analysis, experience, and judgment.
- May direct or participate in negotiations for complex, high profile, or sensitive agreements.
- Any other project as assigned by the Director of Finance & Operations.