The position administers and maintains finance and administrative activities in accordance with NCIS policies and procedures and best practices in financial/organizational management. Manager Finance & Administration responds to complex employee/management questions and problems based on advanced knowledge of the subject area.

RESPONSIBILITIES & SCOPE

• Maintain statutory records and ensure compliance with the provisions of Companies Act, Income tax Act, GST, FCRA and internal policies and procedures, and financial standards of TNC.
• Update Compliance Calendar on monthly basis and upload all legal documents – Financial Statement, ITR, Board Minutes, etc. on TNC’s legal database system.
• Collaborate with Program Teams in preparing project/donor budget.
• Support Director of Finance & Operations in Annual Planning & Budgeting Process.
• Supervise the outsourced Accounting Firm and ensure books of accounts are maintained in Tally as per Indian Accounting Standards.
• Independently maintain accounts in the global accounting software, viz. Insight.
• Monthly reconcile global and local books of Accounts /Trial Balance and send the required information to the global office.
• Regular reconciliation of cash and bank accounts and supervise Petty Cash balance for office expenses.
• Lead year-end financial closure and preparation of Financial Statement of the organization with support from the outsourced Accounting Firm. 
• Timely comply with the requirements of all T.D.S. provisions – timely deduction, deposit, filing return and issue of certificate
• In case of Private Awards, cost assign the expenses on the system.
• Meet the requirements of Gratuity Act and Provident Fund Act – proper accounting, deposit, and reporting. 
• Provide support and clarification to program staff and/or partner NGOs on accounting and admin issues.
• Periodically review and revise financial guidelines and respond to the queries of employees relating to financial and travel policy.
• Preform financial analysis and prepare monthly financial MIS to be shared with program team or global office – (budget utilization summary, pledge review, forecasting, working budget changes, etc.)
• Support Director Finance & Operations in strengthening internal control system and in organization wide risk management. 
• Carry out due diligence/financial review of partner organization and manage their financial reporting.
• Collaborate and provide the required financial information to other teams – Fundraising, Program, Human Resource and Admin. 
• Provide necessary guidance and support to Asst. Manager Finance & Administration on basic finance and administration work, especially procurement, office management and safekeeping of assets.
• Ensures the programmatic work is collaborative and well-integrated across organization.
• Makes independent decisions frequently based on analysis, experience, and judgment.
• May direct or participate in negotiations for complex, high profile, or sensitive agreements.
• Any other project as assigned by the Director of Finance & Operations.