The Project controller (PC) reports to Financial Controller (FC).
The PC contributes to the financial streamlining of projects, this includes supporting and advising project managers. The aim is to make optimal use of the financing options/conditions from the donor and to prevent financial risks at a project level.
The PC is also responsible for the project financial administration and the day to day operation of general financial processes related to the project administration and assists in the preparation of financial report to donors, as well as monthly, quarterly and yearly financial and management project reports.
The PC will also assist the FC in preparation of data for the annual accounts and audit process. The PC facilitates project audits resulting from donor requirements or the annual reporting process.
Responsibilities and tasks
Controlling
- Acts as contact point and adviser to Project Managers during the planning (including preparing project budgets), operational and reporting phases of projects. Generating timely, complete and accurate information and financial project reporting in cooperation with PM’s in agreement with reported project performance.
- Monitors financial flows within projects.
- Identifies proactively (potential) financial bottlenecks and risks within projects and takes appropriate action.
- Communicates and monitors required internal and external (grant-) regulations and conditions.
- Acts as contact point and adviser to Project Managers during the planning (including preparing project budgets), operational and reporting phases of projects. Generating timely, complete and accurate information and financial project reporting in cooperation with PM’s in agreement with reported project performance.
Reporting
- Prepares timely, complete and accurate project reporting to donors and, when applicable, prepares project related audit files according to requirements and deadlines.
- Prepares the monthly, quarterly and yearly financial project reporting – including financial risk assessment – for internal organisational monitoring purposes. A financial risk assessment on projects is reported to the FC.
- Generates timely, complete and accurate information and financial project reporting in cooperation with PM’s in agreement with reported project performance.
- Prepares, in cooperation with PM, project budget forecasts.
Project Administration
- Takes responsibility for project administration of projects in the financial system.
- Supports and advises the project manager in checking and invoicing in relation to reports from consultants, partners and subcontractors. Monitors instalments and balances on project contracts.
- Advises PM on contacts with partners and subcontractors.
- Represents Wetlands International finance team in external project meeting as needed.
- Assists and advises in drafting standard contracts for consultants, partners and subcontractors and their processing.
- Assists and advises on project budgets, project monitoring and project archiving.
Working relations
INSIDE Wetlands International:
Financial Controller, Head of Resources, Global Office staff – especially Project Managers, Finance Officers in Wetlands International Network offices.
OUTSIDE Wetlands International:
Auditor, finance staff of donors and partners