The Accounts Payable Specialist reviews and approves items in Accounting Review as the “Payment Processor” in Concur, ensuring accuracy and releasing invoices in a timely manner. They are also responsible for maintenance of supplier/vendor information in the AP and Concur system, for supporting the annual IRS 1099 reporting process, and providing information to auditors as requested. As directed by the AP Manager, the Specialist assists with the testing and implementation of new systems and processes, initiates wire payments, and administers the US and international petty cash program. The AP Specialist performs callbacks to verify ACH and wiring instructions with vendors and suppliers.
The Accounts Payable Specialist acts as the primary resource to the Accounts Payable department’s “clients” in TNC offices around the world, and in that capacity, manages a general email box and phone line for inquiries and special requests. They will be responsible for expeditiously and courteously responding to, routing, and/or resolving those issues. They regularly interact with staff across the Conservancy to obtain information, troubleshoot errors, and explain procedures, and work with vendors as necessary.
The Accounts Payable Specialist is expected to perform backfill duties and tasks relating to the corporate card programs such as processing credit card applications, credit limit increases, address changes and other duties as directed by the AP Manager.
RESPONSIBILITIES AND SCOPE
- Ensures TNC policies and procedures, financial standards and legal requirements are met.
- Reinforces consistency in the organization’s policies and procedures and provides support related to relevant field.