The Development and Events Assistant provides a full range of support to the Idaho Chapter of The Nature Conservancy’s Development Program and Executive Leadership Team. They will work closely with the Development Director and State Director on high-level chapter logistics, execution of important meetings, including donors, trustees, committee members and partners. They will also coordinate communications and take notes and/or minutes at meetings. They will be responsible for various activities in support of the chapter’s fundraising efforts, including drafting correspondence and acknowledgements, assisting donors with asset transfer, processing and recording gifts, scheduling and coordinating logistics of meetings especially with donor prospects and trustees, meeting follow up, and the planning and coordination of special events. They may provide program information to prospects and donors, and assist with writing development publications and proposals. The Development and Events Assistant uses the available fundraising management system to produce donor reports, perform analysis and research, and track prospects and donors. They will provide other staff with information they need to make decisions and solve problems. They will have substantial contact with donors, trustees, staff and legal and financial professionals. They will be responsible for a variety of general administrative support tasks, which include domestic and international travel arrangements, calendar management, processing expenses, and answering phones. The will coordinate activities with multiple variables, setting realistic deadlines and managing timelines. They will work to ensure chapter compliance with Standard Operating Procedures and will create and implement processes and practices to improve effectiveness.
RESPONSIBILITIES AND SCOPE
- Act independently on assigned tasks and exercise independent judgment based on analysis and experience; work is diversified and may not always fall under established practices and guidelines;
- Work within scope of program’s strategic goals;
- Coordinate detailed meetings and events planning;
- Coordinate projects with several variables, work within a defined timeline and budget;
- Demonstrate sensitivity in handling confidential information;
- Perform non-routine analysis, research and follow-through;
- Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements;
- Make purchases, process invoices, contract with vendors, and assist with budget preparation and tracking;
- May act as a resource to others to solve problems and act in supervisor’s stead when instructed;
- May supervise administrative and/or volunteer staff, including training and professional development;
- Provide input through project teams for the improvement of existing programs;
- Refer difficult questions and unusual problems to supervisor;
- Travel and work flexible hours as necessary; and
- Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.