The Program Coordinator will support the Project Manager and business unit Directors to coordinate and align communications and work across the global Tackle Climate Change Business Unit (BU), as well as TNC’s global climate strategy portfolio. They will track, maintain and report on key data related to the scope and priorities of the functional activity. The Program Coordinator must have advanced knowledge of the systems and resources used by the team in order to provide programmatic support and coordinated communications related to the resources. They will support the project manager through managing a variety of initiatives, processes, systems, agendas, and tasks across the operations and conservation portfolio of the Business Unit, including Hub system management, 2030 Organizational Outcomes alignment and progress monitoring across the team, Shared Conservation Agenda strategy, Public Funding Portfolio Management, and BU budget and management reviews.
They will complete activities with multiple variables, setting realistic deadlines, managing timelines, and communicating proactively. They will provide guidance in satisfying requirements based on extensive knowledge of policies and procedures. They will adapt processes and implement recommended practices in order to improve efficiency and effectiveness. The Program Coordinator will take on additional duties to enhance the success of the team, including, but not limited to, developing documentation, providing recommendations and targeted training related to the functional area of the team, and/or enhancing the systems and tools used by the team. They may coordinate logistics for organizational wide meetings and/or special events, projects and initiatives. They will create program materials and perform analysis and research related to program activities. They will coordinate with stakeholders for program success and may serve as the lead liaison with partners or vendors. The Coordinator will communicate with staff in various programs across the Conservancy, as well as with donors, volunteers, vendors, and business relations. They will keep up to date on industry trends and best practices in order to improve services.
RESPONSIBILITIES AND SCOPE
- Act independently within broad program goals to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems.
- Coordinate program activities within and between Tackle Climate Change strategy programs and among cross-functional, cross-divisional teams to find/create synergy across teams.
- Manage and/or track project timelines, tasks and deliverables, and take on special projects.
- Assist with documenting program progress, and metrics tracking and evaluation including internal systems, such as the conservation HUB and BBCRM, to ensure alignment with SCA priorities and fundraising areas.
- Support the creation and maintenance of internal communications systems, such as communities of practice for program areas, Tackle Climate Change Connect webpage, and HET plans, including theories of change and log frames.
- Directly writes and edits program communications, including reports, presentations and donor materials, as needed.
- Demonstrate sensitivity in handling confidential information.
- May manage individual short- and long-term conservation and operation projects.
- Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements; Decisions may bind the organization financially or legally.
- Financial responsibility includes purchasing, processing invoices and transfers, and negotiating and contracting with vendors, and participating in budget preparation.
- Manage projects with several variables – set realistic deadlines, manage a timeline, and ensure accountability.
- May participate in complex negotiations.
- Provide input through project teams for the development and implementation of new initiatives or the improvement of existing programs.
- Travel and work flexible hours, as needed.
- Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
- Work is diversified and may not always fall under established practices and guidelines.