The Legal Assistant provides legal and other support to attorneys, program, project and other support staff including finance and philanthropy to further The Trust for Public Land’s park creation priorities and land protection, working primarily in the Northeast and Mid-Atlantic. Primary responsibilities are assisting in the documentation and completion of transactions and activities that are legally sound and consistent with The Trust for Public Land’s mission, authority, policies and procedures.
Essential Functions:
- Assists with community engagement agreements (i.e., memorandum of agreements, partnership agreements, and/or grant agreements), park and/or schoolyard design and construction contracts, and other legal documents under the supervision of legal counsel.
- Requests and reviews warranty and insurance coverages from public agency partners, vendors, subcontractors, etc. as assigned by counsel.
- Reviews, tracks, analyzes and completes forms and documents for internal and external reporting, such as public grant compliance forms.
- Assists with preparing and coordinating bid packages, contractor selection, design and/or construction contracts, and donation agreements with TPL staff and legal counsel. Experience with AIA contracts a plus.
- Orders and reviews title documents, surveys, environmental assessment, and other due diligence reports and researches as assigned by counsel.
- Reviews, analyzes and summarizes legal documents necessary for tracking and reporting on the legal status of projects.
- Independently interacts and coordinates with project/program staff and outside parties.
- Word processes, edits, assembles, copies and distributes complex legal documents.
- Creates and maintains files for the legal department.
- Monitors and updates legal calendar; maintains form file and legal library.
- Tracks timely payment of real estate taxes and prepares and files real estate tax exemption applications where appropriate.
- Works as part of a team of attorneys and legal assistants.