Under the overall authority of the Assistant Director-General for Administration and Management (ADG/ADM) and the direct supervision of the Director for Conferences, Languages and Documents (DIR/ADM/CLD/C), the incumbent, as Chief of Section for Conferences and Cultural Events management will be responsible for designing, leading and coordinating all operations related to the organization of events held at Headquarters and in the field, when required. In addition, the incumbent will be responsible for the overall management of the Section and its staff. More specifically, the incumbent will be expected to perform the following duties :
Proactively collaborate with UNESCO services to establish smooth planning of events (conferences and meetings, exhibitions and cultural events) at Headquarters and in the field, and to provide effective support of their organization.
Manages meeting rooms, adjacent premises and exhibitions spaces for UNESCO programme meetings, conferences, cultural events and for rental activities.
Provide operational advice and guidance to organizers on the format for the event, in person or online (rules of procedures, languages, number of participants, documentation, IT, and logistical support, security and other material arrangements).
Provide leadership and direction to the units within the Section in order to ensure effective and efficient delivery of support services to enable the organization of events.
Undertake administrative tasks necessary for the functioning of the Section, reporting on administrative and financial aspects, coaching and developing staff competencies and present proposals for continuous improvement to create best practices environment and to ensure that existing processes are regularly reviewed and developed.
Provide advice to the Director on the current business model and opportunities to streamline processes, to strengthen sustainability and accessibility of events and the use of on line events, taking into account the UNESCO general framework.
Advise in general on strategic issues and opportunities to improve the effectiveness and efficiency of the events management and to provide fully satisfactory client services.