The EA will be responsible for a variety of administrative support tasks, which include, calendar management, drafting correspondence, processing expenses, domestic and international travel arrangements, answering phones, and scheduling and coordinating logistics of meetings and special events. The EA will use available systems and resources to maintain, track and research data, and produce and review reports for supervisor. The EA provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures. The EA will provide targeted training related to the needs of the Associate General Counsel of NAR East/Africa/Europe. They will implement processes and practices in order to improve effectiveness. The EA will coordinate activities with multiple variables, setting realistic deadlines and managing the timeline. The EA will communicate on behalf of the AGC with staff in various programs across the Conservancy; as well as with vendors, partners, and outside Counsel. The EA will effectively communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow. The EA will perform administrative functions for the program, as needed.

 

• Act independently on assigned tasks and exercise independent judgment based on analysis and experience; work is diversified and may not always fall under established practices and guidelines;
• Work within scope of program’s strategic goals;
• Coordinate projects with several variables, work within a defined timeline and budget;
• Demonstrate sensitivity in handling confidential information;
• Manages, maintains, and organizes official corporate electronic legal files;
• Manage projects with several variables – set realistic deadlines, manage a timeline, and ensure accountability;
• Perform non-routine analysis, research and follow-through;
• Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements; decisions may bind the organization financially or legally;
• Make purchases, process invoices, contract with vendors, and assist with budget preparation;
• May act as a resource to others to solve problems and act in supervisor’s stead when instructed;
• May supervise administrative and/or volunteer staff, including training and professional development;
• Provide input through project teams for the improvement of existing programs;
• Provide paralegal support on various legal issues, including contracts and grants review;
• Refer difficult questions and unusual problems to supervisor;
• Independently interacts and coordinates with assigned business unit staff and outside parties;
• Work flexible hours; and
• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.