Primary responsibilities for the Grant Administrator will include solicitation review, gift/grant acceptance, grant management, stewardship plan development and maintenance, donor file maintenance, and project management and tracking. Specific activities may include working with fundraising, program, and other staff to develop and review concept notes, proposals, stewardship reports, and other materials for foundation donors; project-managing the proposal development and/or report development process; reviewing grant agreements; monitoring grant-specific spending and progress on deliverables with program staff; and ensuring compliance with donor and other requirements. They will have substantial contact with internal stakeholders, including direct fundraisers and Legal and Finance colleagues. The Grant Administrator will keep up-to-date on market trends and best practices to improve services. They will adapt processes and implement recommended practices to improve effectiveness and efficiency.
RESPONSIBILITIES AND SCOPE
- Manage stewardship responsibilities, including tracking report deadlines and other actions for donor accounts.
- Manage projects with several variables, set realistic deadlines, manage a timeline, and ensure accountability.
- Act independently within broad program goals to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems.
- Ensure compliance with TNC policies and procedures, and external (donor/legal/IRS) requirements.
- Financial responsibility includes working within a budget.
- May provide oversight for a key function of the team.
- Provide input through project teams for the development and implementation of new initiatives or the improvement of existing programs.
- Does not supervise any staff but may manage work of peers on departmental project teams.
- Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
- Work is diversified and may not always fall under established practices and guidelines.
- Work within scope of program’s strategic goals.
- Travel and work overtime as needed.