Under the leadership of the Senior Manager, Landscape Impact Delivery / Chief of Party and the Regional Finance Manager, the Project Finance Manager will oversee the financial management of the project, ensuring appropriate use of financial resources and ensuring that financial reporting at all levels is in accordance with the project terms. S/he will oversee budget development and administration, manage implementation of key financial activities, ensure efficient financial support for the project team, and ensure compliance with USAID regulations and RA policies and procedures. This position will work closely with Project Manager, Country Directors, Tropical Andes Director and finance, administrative, compliance, contracts and/or accounting staff based in different locations.

 

Responsibilities: 

• -Assure compliance with budget and contract requirements in accordance with Rainforest Alliance policies and procedures;
• -Develop and maintain tools (i.e. forecasts and dashboards) to maintain visibility and transparency;
• -Ensure cost recoverability and track leverage requirements;
• -Responsible for accurate and timely reporting and analysis of the project’s performance, based on approved budgets;
• -Manage the annual budgeting and financial planning process (including mid-year forecast) for the project for RA and USAID fiscal years;
• -Monitor all financial activities, and keep Management advised of situations which have potential negative impact on financial performance;
• -Ensure all project and subgrantees expenses are in line with USAID rules and regulations, as well as RA’s policies and procedures;
• -Facilitate the development, improvement and adoption of policies, practices and procedures;
• -Coordinate proposal budget development with program staff, External Relations and/or other units;
• -Ensure effective back-up systems and procedures in place for Finance coordination in your absence, i.e. maintaining all key documents in an easily accessible location; identifying backups and ensuring they have clear instructions;
• -Prepare monthly budget to actual reports, including projections for the project;
• -Prepare quarterly accrual reports, expenditure reporting, and burn rate projections for RA and USAID;
• -Monitor all financial activities, and keep Management advised of situations which have potential negative impact on financial performance;
• -Maintain and track project codes in accounting system and provide needed access to staff;
• -Create and maintain financial report templates and reporting tools;
• -Support and ensure sub-awardee monitoring, including the preparation and update of FFATA Subaward Reporting System (FSRS) to USAID;
• -Ensure that implementation of funded activities is in conformity and on schedule with the provisions and requirements of the funding sources.
• -Proactively participate in, and/or convene, cross-functional communication spaces at the country and/or sub-regional level to promote excellence in financial management;
• -Serve as a key communication conduit to and from Management and other staff, ensuring the timely and accurate dissemination of information;
• -Support, review and approve budgets from subgrantees;
• -Provide training and guidance to staff on budget formulation, tracking and adjustments, expense accounting, financial analysis and reporting and contract management; 
• -Other duties as assigned.