Job

R2A Operations Program Specialist

R2A Operations Program Specialist

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Job
Description

The Operations Program Specialist I will work towards meeting the strategic priorities of the EbA-R2A Regional Program by implementing tactics for approved plans and completing day-to-day tasks and activities. They will be responsible for planning and execution of logistics for special events and/or meetings, purchasing, coordinating travel, lodging, meeting rentals and catering for events. They will assist with the recruitment and training of program staff and may direct the activities of volunteers. In addition, the Analyst may perform Information Systems, Human Resources, and Finance administrative tasks, including processing forms, preparing reports, and monitoring budgets.  They will use available systems and resources to maintain, track, and research data, and to produce and review reports. They will apply established processes and practices to improve effectiveness and to document program procedures for reference by staff. They will coordinate activities with multiple variables, set realistic deadlines and manage the timeline. The Analyst may handle inquiries about business unit activities and assist in the development of program materials and correspondence. They will work cooperatively with Conservancy staff, providing information necessary to make decisions and solve problems. They will use TNC’s code of conduct and competencies as a baseline to conduct their actions and be an example for others. The Analyst may communicate on behalf of their supervisor with internal and external sources, including staff, donors, vendors, and businesses to coordinate arrangements, convey information, and ensure successful execution of program.

RESPONSIBILITIES AND SCOPE

  • Coordinates strategic operational and administrative priorities for the EbA-R2A Regional Program in conjunction with the Program Manager, Deputy Program Manager and the Senior Grants Associate
  • Coordinates in-country operational logistics for in-person and special events (salon rental, catering, equipment, translation services) for the EbA-R2A regional program
  • Coordinates in-country travel operational logistics of in-person meetings and special events (flights, transportation, lodging) for the EbA-R2A regional program
  • Designs a process for financial and vendor management to ensure compliance of donor requirements with the Grants team for the Project.
  • Drafts contracts, publishes terms of reference and documents selection process and submits payments and amendments
  • Support publishing, coordinating and managing interviews for Program positions and ensure compliance with time charging amonst staff
  • Coordinate with Grants Associate on EbA-R2A project Budget and Funds Execution and organize quarterly financial review
  • Coordinate timely responses with Project Staff and Grants Associate around semiannual financial reports
  • Manages and maintains electronic shared files and folders (BOX)
  • Perform duties under general supervision and established guidelines;
  • Make day-to-day decisions within the scope of work assignments and prioritize work independently;
  • Demonstrate sensitivity in handling confidential information;
  • Does not supervise any staff, but may supervise volunteers, interns, or temporary staff;
  • Financial responsibility may include purchasing, processing invoices, contracting with vendors, and assisting with budget tracking;
  • Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain
Location: Colombia
Organization: The Nature Conservancy
Deadline: May 20, 2022
External website link: https://careers.nature.org/psp/tnccareers/APPLICANT/APPL/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=51491&PostingSeq=1
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