The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. The Alliance’s solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation.

With novel partnerships, the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people in a climate crisis.

The Alliance is part of CGIAR, a global research partnership for a food-secure future.

About the position

Located at Hanoi hub, under the direct supervision of one or more researchers, the incumbent will provide efficient and effective administrative support to research program teams, acting as the focal point for gathering information and sharing of information for reporting, coordinating and following up with delegated monitoring of deadlines and other key events.

Key Responsibilities

Process management:

• Work with research staff and administrative staff to identify ways in which the workflow between research and admin teams can be improved for greater efficiency.

• Develop tools/systems to better track the progress of requests through the workflow to identify bottlenecks at the earliest opportunity, speeding up admin processes.

Recruitment processes for contracts for research and consultancy services:

• Support and guide the scientists in the process and required documentation for hiring of interns, visiting fellows, national and international consultants, and national research staff.

Project administration/Sub-grants:

• Assist in obtaining all the supporting documents to perform the capacity assessment and due diligence review of prospective partners.

• Ensure Partners’ awareness of reporting requirements, research ethics and contractual compliance

• Track and collect clearance/approvals of the technical reports submitted by partners from the Principal Investigator.

Supplies and Services:

• Support the scientists in raising the request for the acquisition of goods and services and following up with the responsible person for implementation liaising with accounting staff about payments.

Other:

• Assist the scientists with scheduling for projects implemented in Vietnam and Asia regarding travel arrangements, travel expenses claims and other activities in support of effective running of the research program.

• Make logistical arrangements for meetings, seminars and conferences (including visas, air tickets, hotels, etc.), as required for scientists and participants.

• Follow-up and finalize post-conference obligations.